Tell AI what needs done. It finds the time. Magic or marketing?
The promise: add tasks with deadlines, and AI schedules them around your meetings automatically. Meeting runs long? AI reschedules your tasks. New deadline? AI reprioritizes.
No more calendar Tetris. No more "when will I fit this in?" AI handles it.
But does it work? And is it worth $200+/year?
The most aggressive auto-scheduler. Tell it tasks and deadlines. Motion builds your entire schedule.
Meeting runs over? Tasks automatically move. New high-priority item? Everything reshuffles.
Works impressively well. The price ($228/year) is the main objection.
AI level: Maximum. Full autopilot.
Defends your time. Creates "soft" blocks for focus work and habits. Shrinks them as calendar fills.
Less aggressive than Motion. You keep more control. AI protects your priorities.
Integrates with Todoist, Asana, etc. Pulls tasks and schedules them.
AI level: Medium. Protective, not controlling.
Team-focused scheduling. Optimizes meeting times across teams. Creates coordinated focus time.
Better for companies than individuals. Moves meetings to create focus blocks for everyone.
AI level: Medium. Team-optimized.
Budget auto-scheduler. Drag tasks to calendar, AI suggests optimal times.
Less smart than Motion but costs 1/5 the price. Good for trying auto-scheduling.
AI level: Basic. Suggestions, not automation.
| App | Monthly | Yearly | AI Level |
|---|---|---|---|
| Motion | $19 | $228 | Full auto |
| Reclaim.ai | $10 | $120 | Protective |
| Clockwise | $7 | $84 | Team-focused |
| Trevor AI | $4 | $48 | Basic |
| Manual time blocking | $0 | $0 | Human |
20+ meetings per week. Your calendar is chaos. AI can navigate it better than you.
Constantly shifting deadlines. Manual rescheduling takes forever. AI does it instantly.
You hate scheduling logistics. Some people love control. Others want to just do the work.
High income, low time. If your time is worth $100+/hour, $19/month is nothing.
Spend 5 minutes each morning time-blocking manually. Look at today's meetings. Find gaps. Assign tasks to gaps. Done.
Use Funtasking for task management. Use Google Calendar for scheduling. Total cost: $0.
Funtasking's Purpose Wheel helps you see if you're balanced. AI schedulers optimize for productivity. Funtasking optimizes for life.
Auto-scheduling is impressive technology. For the right person (chaotic calendar, high stakes, time-rich budget), it's genuinely worth it.
For everyone else? Manual planning with a good task app works fine. Save the $200/year.
Smart task management. Life balance tracking. No AI subscription required.
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